Work Smarter with Claude: 12 High-Leverage Daily Productivity Prompts 📚

"I have a discovery call with [Name], [Title] at [Company] in [industry] in 20 minutes. Give me: their 3 most likely pain points, 2 questions to uncover budget and urgency, 1 thing NOT to bring up early, and a one-line opener that references something specific about their business."

"I just got off a call with [Name] at [Company]. They're interested in [product] but concerned about [objection]. Write a follow-up email under 150 words — acknowledge their concern, reinforce our value on [benefit], suggest a clear next step. Tone: confident but not pushy."

"Here are my raw notes from a sales call: [paste messy notes]. Reformat into structured CRM fields: Contact summary, Pain points, Objections raised, Agreed next steps, Follow-up date. Be concise."

"Look at my last email thread with [Name] at [Company]. Draft a follow-up that moves toward booking a demo. Keep it under 100 words. Show it to me before sending."

"Check my inbox for any prospects I haven't followed up with in more than 5 days. List them with the last thing they said, and draft a short check-in for each."

"I have a call with [Company] in 15 minutes. Pull their contact record and deal history from HubSpot and give me a 5-bullet brief on where we are and what I should focus on."

"Write an MLS listing description for a [beds/baths] [property type] in [neighborhood]. Key features: [list 6–8]. Target buyer: [e.g. young family, investor, downsizer]. Vibe: [modern / cozy / luxury]. Under 200 words, no clichés like 'nestled' or 'charming,' make it feel real."

"Write a text to [Name] who was looking to buy in [area] 3 months ago and went quiet. Market has changed since then — [brief update e.g. rates dropped slightly / inventory is low]. Under 60 words, casual, not salesy, ends with a soft question."

"Write a monthly market update email for my clients in [city/area]. Stats: median price [X], avg days on market [X], active listings [X] vs last month [X]. Tone: knowledgeable but conversational, not corporate. End with a soft CTA to chat. Under 250 words."

"I just finished a showing of [address] with [Name]. They seemed [interested/hesitant/very excited]. Their main concern was [X]. Draft a follow-up email that acknowledges where they're at, answers their concern, and suggests a soft next step. Then check if I have any other showings this week and remind me to follow up on those too."

"Look through my Gmail for anyone I've been in a real estate conversation with who I haven't emailed in more than 2 weeks. List them, what we last talked about, and draft a short personal check-in for each."

"Open my lead tracker sheet. Find everyone in the 'Warm' column who I last contacted more than 10 days ago. Draft a follow-up email for each one based on the notes in their row."

"Generate a 30-day social content calendar for [brand], a [industry] company targeting [audience]. Platforms: Instagram, LinkedIn, TikTok. For each post: topic, format (carousel/video/static/reel), caption concept, and best day/time to post. Mix: 40% educational, 30% brand/product, 30% engagement. Our tone: [describe]."

"Turn this into 3 platform-specific posts: [paste your core message or blog excerpt]. LinkedIn version: professional, insight-led, first-person. Instagram caption: punchy, visual hook, 3–5 hashtags. TikTok script: hook in first 2 seconds, conversational, 45 seconds max. Same message, different energy for each."

"Write an executive campaign recap for [campaign name]. Results: [paste your metrics]. Format: one headline result at the top, 3 key wins, 2 areas to improve, 3 recommendations for next time. Under 300 words. No marketing jargon."

"Open my analytics export sheet. Identify the top 3 performing pages this month and the 3 that dropped the most. Write a 1-paragraph summary for my weekly team update explaining what's happening and why — use the data to support it."

"Look at my content calendar in Notion. What's going out this week? Is anything missing a caption or visual brief? Draft the missing copy and flag anything that looks incomplete."

"I need a design brief for this week's Instagram carousel. Topic: [X]. Key message: [X]. Target emotion: [X]. Dimensions: 1080x1080px, 6 slides. Write the brief in a format my designer can execute from without asking me follow-up questions."

"Write a job description for a [role] at a [company type]. Key responsibilities: [list 4–5]. Must-haves: [list]. Nice-to-haves: [list]. Culture in one sentence: [describe]. Make it feel like a real opportunity, not a requirements list. Lead with why someone would want this role. Avoid corporate buzzwords. Under 400 words."

"I'm hiring for [role]. The must-have criteria are: [list]. Here are 5 resumes: [paste text of each]. For each one: give a Yes/No/Maybe, explain why in 2 sentences, and flag anything worth asking about in an interview. Be direct — I don't have time for maybes without a reason."

"Write a rejection email for a candidate who applied for [role] and made it to [stage]. We liked them but went another direction. Warm, genuine, no corporate language, no empty 'we'll keep you on file' promises. Under 100 words."

"Create a 30-60-90 day onboarding plan for a new [role] joining a [company type]. For each phase: key goals, who to meet, what to learn, what success looks like. Format: scannable, with clear section headers. Include one 'quick win' they should hit in their first two weeks."

"Look through my Gmail for emails from candidates applying to any open roles. Who's waiting for a response from me? Who's at what stage? Draft a reply for anyone I haven't responded to in more than 48 hours."

"I need to schedule first-round interviews for 6 candidates this week. Look at my Google Calendar and find 30-minute slots on Tuesday and Thursday between 10am and 4pm. Draft an email to each candidate with 2 time options and a Google Meet link."

"I have a new [role] starting on [date]. Go to my Notion onboarding template, fill in their name, role, start date, and manager. Then draft their welcome email, their first-day agenda, and a list of tools to set up for them."

"Write an SOP for [process name]. The person following this is a [role/experience level] with no prior knowledge of this process. Include: purpose (1 sentence), step-by-step instructions, common mistakes to avoid, and who to contact if something goes wrong. Format with numbered steps. Under 500 words — if it's longer it won't get read."

"Turn these rough notes into a weekly ops update for senior leadership: [paste your notes]. Format: one headline sentence at the top, key wins this week, current blockers and what we're doing about them, priorities for next week. Tone: direct. Under 200 words."

"Here are my raw meeting notes: [paste]. Extract: key decisions made, action items (with owner and due date), open questions still unresolved, and anything that needs escalation. Format it so I can send it to the team in the next 10 minutes."

"Open my Asana projects. What tasks are overdue? What's due this week? Who has the most open assignments? Give me a 5-bullet briefing on where we stand as a team and flag anything that's at risk of missing its deadline."

"Pull this week's completed tasks from Asana, check my Gmail for any vendor or team updates, and write a weekly ops summary for leadership. Include: what was completed, what's still in progress, any risks I should flag, and team capacity for next week."

"Read the #operations and #general Slack channels from the last 48 hours. Summarize anything that needs my attention — decisions pending, problems raised, things people are waiting on me for. Ignore anything that's already resolved."

"Here are this month's financial results: [paste key metrics]. Write executive commentary in 3 paragraphs: (1) headline performance and key number, (2) main drivers — what went well, what missed, and why, (3) forward-looking implications and what leadership should watch next month. No jargon. Write for a CEO who doesn't want to read footnotes."

"Explain this budget variance in 2–3 plain-English sentences: [actual vs budget for line item]. The main driver is [your explanation]. Write it for a non-finance executive — no formulas, no accounting terms, just a clear explanation of what happened and why it matters."

"I'm building a [revenue/cost/headcount] model in Excel. I need formulas for: [describe what you're trying to calculate]. Walk me through the best structure for this model and give me the exact Excel formulas I need, explained in plain English so I understand the logic."

"Open my monthly P&L sheet. Find the top 3 line items that moved the most month-over-month (positive or negative). Write the commentary paragraph I'd put in the board packet — 3 sentences, no jargon, explains what moved and why."

"A VP just emailed asking: [paste their question]. Open my finance sheet and find the relevant data. Write a clear 3-sentence email reply that answers their question directly, includes the key number, and notes any important context or caveats. Don't overcomplicate it."

"I have a slide deck for the QBR. Open my financial data sheet and write the speaker notes for each of these slides: [list slide titles]. Each note should be 3–4 sentences I can say out loud — not a restatement of the chart, but the insight behind it."

"I'm drafting an email on behalf of my executive [Name], a [title] at [company type]. Their communication style: [describe — e.g. direct, warm, concise, strategic]. Here are 2 examples of their actual writing: [paste]. Draft an email to [recipient] about [topic]. Key points: [list]. It should sound exactly like them — not like an assistant wrote it."

"Summarize this email thread in 4 bullet points: [paste thread]. I need: what the main issue is, what's been decided, what's still unresolved, and what action (if any) is needed from my exec. Be ruthlessly concise — they have 30 seconds to read this."

"My exec has a meeting tomorrow with [Name/Company] about [topic]. Here's the context: [paste what you know]. Create a one-page brief with: who they're meeting and their background, purpose of the meeting, 3 key talking points, 2 questions worth asking, and any sensitive background to be aware of."

"Look at [exec name]'s Gmail inbox from the last 24 hours. Categorize every unread email as: Needs reply today, FYI only, Can wait, or Junk. For anything needing a reply today, draft a response in their voice. Show me a prioritized list with the drafts ready to review."

"Look at [exec name]'s Google Calendar for today. Give me: a clean agenda ordered by time, any back-to-back meetings with no buffer (flag those), any prep I should have ready before each meeting, and any conflicts or scheduling issues I should fix today."

"My exec just came out of a meeting about [topic] with [attendees]. Key outcomes: [your rough notes]. Draft: (1) a follow-up email from my exec to the group summarizing decisions and next steps, (2) any calendar invites that need to be sent, (3) any Slack messages needed to move things forward."

"Write a weekly project status update for [project name]. Here's what happened: [paste rough notes]. Format: RAG status (🟢/🟡/🔴) with one-line reason, 3 key updates from this week, current blockers and who owns them, next week's priorities. Mixed audience — some technical, some not. Scannable."

"I need to tell stakeholders about a project risk: [describe]. Impact: [describe]. We're mitigating by: [describe]. Write a 2-paragraph email that's honest and calm — acknowledge the risk clearly, show we have a plan, ask for any input needed. No alarm. No corporate hedging."

"I'm running a kick-off meeting for [project name]. Stakeholders: [list roles]. Duration: [X] minutes. Build me a full agenda with timing, the 5 slides I need in the deck with bullet points for each, and the 3 most important things I need the group to align on before we leave the room."

"Open my Asana project for [project name]. Give me: what's overdue and who owns it, what's due this week, any tasks that have had no updates in 5+ days (possible blockers), and the overall health of the project in one sentence. I need this in 5 minutes before standup."

"Pull the current state of [project] from Asana. Check my Gmail for any stakeholder emails this week. Write a Friday status report I can send to the project sponsor — what was completed, what's in progress, any risks or issues, and what's next. Keep it to one page."

"Here are my meeting notes: [paste]. Extract the action items and create Asana tasks — include the task name, owner (match to our team members: [list names]), and due date based on what was said. Then draft a meeting summary I can drop in Slack."

"I'm preparing a QBR for [client name], a [industry] company, [X] months as a customer. Their usage data: [paste metrics]. Their original goals: [list]. Build me a QBR agenda and talking points covering: value delivered this quarter, progress vs their goals, any risks to address, and strategic recommendations for next quarter. Tone: consultative and forward-looking."

"Write a renewal outreach email for [client] whose contract renews in [timeframe]. They've been a customer for [length]. 3 wins they've had: [list]. I want to start the conversation early — not a sales pitch, just a natural check-in that leads toward the renewal conversation. Under 150 words, warm, specific."

"A customer is upset about [issue]. What happened: [explain]. What we've done: [explain]. Write a response email that genuinely acknowledges the problem (no corporate apology language), explains clearly what happened, outlines concrete next steps with timelines, and ends in a way that rebuilds confidence without overpromising."

"Look at my Gmail and HubSpot for all customer accounts. Which customers haven't heard from me in more than 2 weeks? Which ones have upcoming renewals in the next 60 days? Give me a prioritized list and draft a check-in for the top 5 I need to contact today."

"Look at my customer account sheet. Flag any accounts that show at least 2 of these warning signs: haven't logged in recently, support tickets in the last 30 days, low NPS score, renewal coming up in 90 days, or no contact in 30 days. For each flagged account, suggest the right outreach approach."

"I have a call with [customer name] in 30 minutes. Pull their history from HubSpot: last contact, recent support tickets, their usage trend, and what we talked about last time. Give me a 5-bullet brief so I walk in knowing exactly where they are and what they care about."

"Create a lesson plan for [grade level] on [topic]. Learning objective: [what students should be able to do]. Duration: [X] minutes. Class context: [any relevant info — ELL students, mixed ability, etc.]. Include: a hook to open, main activity or instruction, a check for understanding, closing reflection. Style: [inquiry-based / direct instruction / collaborative]."

"Take this activity: [paste]. Create 3 versions: (1) scaffolded for students who need more support — break it into smaller steps with sentence starters, (2) on-level — the activity as-is with clear instructions, (3) extended — add a higher-order thinking challenge for students who finish early. Same learning goal, three entry points."

"Create a grading rubric for [assignment] in [subject] for [grade level]. Skills being assessed: [list]. Use 4 levels: Exceeds, Meets, Approaching, Below. Write the criteria in plain language that students can understand and use to self-assess before submitting. No education jargon."

"I need to email a parent about [concern — academic, behavioral, attendance]. Student: [Name, grade]. Situation: [brief description]. I've already tried: [what you've done]. Write an email that's honest, kind, and solution-focused — not alarming. Include: what I've observed, what I've tried, and a clear next step that involves them. Under 200 words."

"Look at my Gmail for any parent emails from this week that need a response. Also, I want to send a weekly class update to all parents — here's what happened this week: [paste your notes]. Draft the update email (warm, informative, under 200 words) and draft replies for any parent emails that are waiting."

"Open my grade tracker sheet. For the 5 students with the biggest grade drops this marking period, write a brief progress note for each one that I can add to their report card — specific, constructive, and appropriate for the grade level. Based on their data, suggest one concrete strategy for each student."

"I need to teach [standard/skill] to my [grade level] class over [X] weeks. Build me a full unit plan with: week-by-week sequence, lesson titles and objectives, one major assessment and 2 formative checks, and a list of materials I'll need. Save the outline to a new Google Doc."